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Overview
Registers, spreadsheets and WhatsApp groups — replaced
Most schools run on a patchwork: a register for attendance, a spreadsheet for fees, a different one for marks, printed circulars for parents, and a WhatsApp group that has become unmanageable. Information exists but nobody can answer a simple question quickly — how many students have fees outstanding beyond sixty days, and which bus are they on.
A school ERP replaces the patchwork with one connected system. Enter a student once at admission and they flow through attendance, fees, exams, transport, library and reports automatically. Fee reminders send themselves. Report cards generate in your own format. Transport is tied into live bus tracking through VahanConnect.
The parent app is what changes the daily experience most. Parents see attendance, marks, homework, fee status, circulars and their child's bus on the map — so the office fields a fraction of the calls it used to, and communication that used to be a printed slip in a school bag becomes an instant notification.
- Admission to alumni on one student record — no re-entry
- Online fee collection with automatic reminders and receipts
- Biometric or app-based attendance with instant absentee SMS to parents
- Live school bus tracking for parents through VahanConnect
45+
Institutions Running
30k+
Students Managed
30%
Faster Fee Collection
What you get
Everything included in School ERP Software
No feature list padded to look impressive — every item below is something we build, configure and support in production.
Admissions & Records
Online enquiry to enrolment, documents, transfer certificates and complete student history.
Fee Management
Structures, concessions, instalments, online payment, receipts, defaulters and auto-reminders.
Attendance
Biometric, RFID or app-marked attendance with absentee SMS to parents the same morning.
Exams & Report Cards
Grading schemes, marks entry, CBSE and state formats, and report cards in your own design.
Transport Tracking
Routes, stops, fees and live bus location for parents, powered by VahanConnect.
Parent & Staff Apps
Attendance, homework, marks, fees, circulars and notifications on every parent's phone.
The outcome
What actually changes for you
Technology is the means. These are the results our clients notice in the first quarter.
- Fee collection percentage up, follow-up effort down
- Report cards produced in hours instead of weeks
- Parents informed without the office phone ringing
- One honest number for any question management asks
Technology we use
Chosen for fit and long-term maintainability, not for what is fashionable this year.
PHP
CodeIgniter
MySQL
Flutter
Razorpay
SMS Gateway
Biometric Devices
VahanConnect
How we deliver
From first call to go-live
Six stages, weekly visibility, and a scope document that does not quietly grow.
01
School Study
We map your fee structure, grading system, sections, houses, routes and report card formats.
02
Configuration
Classes, subjects, staff, fee heads, exam schemes and user roles set up to match your school.
03
Data Migration
Student, staff and fee data imported from your registers and spreadsheets, then verified.
04
Integrations
Payment gateway, SMS, biometric devices and bus GPS connected and tested end to end.
05
Staff Training
Role-based training for office, teachers and management, plus a parent app onboarding drive.
06
Session Support
Priority support through admissions, exams and the first full fee cycle, then ongoing AMC.
FAQ
Ask on WhatsApp
School ERP questions
The things clients ask most often before starting a school erp software project.
Yes. We import students, staff, fee structures, outstanding balances and historical marks from Excel or your current software, and reconcile totals with your accounts team before go-live so nothing is lost.
Yes. Grading schemes, assessment patterns and report card formats are configurable, and we set them up for your board. Schools running two boards or a coaching wing alongside can operate both in one system.
Both, on iOS and Android. Parents see attendance, homework, marks, fees, circulars and live bus location. Teachers mark attendance, upload homework and enter marks from their phone. The apps can be published under your school's own name and branding.
School transport connects to VahanConnect, our GPS platform. Parents see only their child's bus with live location and ETA to their stop, and RFID cards can trigger boarding and alighting notifications automatically.
Yes, role by role — office staff, class teachers, exam in-charge and management each get training focused on what they use. We also run a parent onboarding drive so app adoption is high from the start, and provide video guides for new staff later.
Data is encrypted in transit and at rest, access is role-based so staff see only what their role requires, every change is logged in an audit trail, and automated daily backups are held off-site. Schools can also choose on-premise hosting if policy requires it.
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Start a conversation
Ready to start your school erp project?
Send us the brief — or just the problem. You will get an honest assessment, a clear scope and a fixed quote within one working day.